Study the updated plans from colleges and involved sectors , and make technical and academic notes.
Follow up with the students’ scores with the collaboration of IT department.
Preparing the necessary academic and statistical reports and change students status.
Follow up on procedures of change colleges/majors.
Update the plans and courses in the system after authorities accreditation.
Update the Majors, courses and sections on computer according to the accredited plan. Follow up on students’ academic progress regarding the courses and exams.
Review and audit academic equalizations of transferred students from other colleges according to the college requirements.
Review, audit and implement majors changes, swap majors between colleges according to the accredited regulations.
Organize the academic equalization in specific archive system.
Offer the necessary academic services to students including coordination with other educational sectors regarding academic accreditation and academic mail.
Steps and Procedures
List all students expected to graduate during the semester who completed the registration of all courses of their plans and don’t have any remaining courses (Remaining courses =0). And their Academic status is "Other" through the registration system (OPERA), before the end of the semester.
Review and audit students data making sure they completed their plans and their requirements.
After revision process , the list of graduates is presented to university council to authorize their graduation in case all graduation requirements are met.
Contact the expected graduates to fill the form of “graduation request” with a copy of the Passport attached to update his/her name in the system (OPERA) according to the name in the passport.
After the completion of all the graduation requirements of the expected graduates by monitoring their final grade mark , their academic status is changed to “pending" through the online system (OPERA).
Student GPA is calculated and his/her status is changed to “Approved”
Send the final list of all of the graduating students who have completed all the requirements of the subjects successfully to the competent colleges for review and authorizing their graduation, and changing their academic status to (Graduated).
Print and prepare certificates and transcripts according to the accredited graduates list.
Coordination with the students graduating to receive the certificates and transcripts, along with all original documents in their official academic files , after attending and signing the release form of the parties of all the relevant authorities in the university.
The process of Signing the official documents of the graduates is done by the end of every Gregorian month.
Provide the secretariat of the university council with the lists of actual graduates from all the accredited original list.
Conditions of Equalization
Transfer to UBT Conditions
Completing at least one semester in any accredited university or college and with Bachelor or diploma degree after high school that is accredited by ministry of education.
Applicant must not have paused his/her education for more than two years.
The applicant must not have been expelled for any reason.
The applicant is transferred to UBT according to the procedures and the admission dates.
Transferred credit should not exceed 40% of the total credit hours required for the degree and the board can make exception to not more than 50%.
Transfer Credits Conditions
The taken course credit hours equal the desired course , and an exception can be done if only one credit hour less but without affecting the total credit hours for graduation.
The taken course description should be equivalent by at least 75% with the desired course
The grade of the taken course shouldn't be less than C (good)
UBT's reputation for high standards precedes it, thus its dynamic and innovative growth from a Junior College to a full-fledged Four-Year Colleges.
